Archives for December, 2015

Board Minutes Dec 2015

Posted on December 8, 2015 in Board Meetings

Learning Unlimited
Board of Directors

Minutes of Meeting
December 8, 2015

Present: Alice Davis, Mariann Glynn, Shirley Hartt, Audra Hudek, Gerry Keating, John MacMillan, John Page, Roger Weaver, Glenn Yaffee.
Regrets: Loretta Fines, Ann McElhinney, John Bonsall.
Guest: none

1. Call to order: President Gerry Keating called the meeting to order at 12:30 p.m.

2. Approval of minutes of last Meeting: November 10, 2015
Moved by Glen Yaffee and Roger Weaver that the minutes be approved. Carried

3. Business arising from the minutes:
Review of registration and fee privileges
Gerry asked that a brief discussion take place with the view that a presentation be made at the February meeting

The following information was put forth:
Board members
• Annual fee of $35 to be collected in March after the AGM
• Sit in on any lecture as long as there are seats available
• Pre-register significant other for a pre-set single day a week

Social members
• This refers to the members preparing and serving coffee etc at each meeting
• Team includes Board member Audra Hudek, 6 members, one team leader for a totoal of 7 : Audra would like to add one spare who would be in training thus bringing the total to 8
• Pre-register for specific day on which they volunteer
• Pre-register significant other who attends on the day on which they volunteer
• Pay for each course taken ie if volunteer for 2 days a week, pay $35 x 2

Curriculum Chair
• Free registration and sit on stage with presenter

AV team
• Pre-register for one day but can attend any day where services are required
• Pre-register significant other
• Team of 3 plus two board members. Usually three team members required per day as needed

Auditor (from Oct minutes…not mentioned at this meeting)
• Free in lieu of his work (not sure whether pre-registration is required)

Questions about history around pre-registration raised. No specific answer available. Mention made of old process of lining up on Sat morning.
New electronic system has improved this system
Alice commented that pre-registration is an onerous task
Further suggestions were made regarding the social volunteers who are away on extended vacations during their volunteer tenure. It was felt that volunteers should be more upfront about these and be surer of their commitment to LU

4. Correspondence: Gerry commented on how well John Sheppard conducted the November 11 ceremonies. He sent a thank you not on behalf of the Board. He also read Ann McElhinney’s thank you email for the get well flowers send to her from the Board

5: B.O.D. Meeting Schedule for the 2015-2016 year
October 20, November 10, December 8, January 12, February 9, March 8
A.G.M. March 22, 2016

6. Treasurer’s Report: See attached Treasurer’s Report.
John Page tabled a statement of revenue, expenses and change in net assets for the 11 months ending November 30, 2015. He noted the return to profitability due to a revenue increase and a reduction in the registration and printing expenses.
Moved by John Page and seconded by Alice Davis that the Treasurer’s report be accepted. Carried

7. Committee Reports:

6.1 Audio Visual; Report attached. The AV computer has been replaced in early Dec at an aprox cost of $1500. It is a vast improvement and committee members are pleased.
A suggestion was made that the AV Committee have a float of $100 to cover incidentals.
The projector will need replacing during 2016. Committee members are starting to research this equipment.

6.2 Curriculum: Report Attached. The committee presented the course summaries for the fall 2016 lectures and some possible courses for Winter 2017.
One of the potential lecturers for Winter 2017 has asked for additional financial compensation. Shirley is to report back to this lecturer that the Board is reviewing our current fees and should be able to provide an answer by the end of January.
Roger agreed to contact TAN about fees of other learning lecture organziations. Our current fee of $250 per lecture was last increased three years ago. There is a $800 coordinators compensation of a fall series and $1000 for a coordinator of a winter series.

6.3 Fellowship: no report. Committee disbanded as per Nov minutes

6.4 Publicity: Ann McElhinney sent a brief report stating the following:
• The webmaster email address was monitored during the last registration periods and assistance was provided where needed.
• The website has been updated regarding the board minutes for the Oct 20, 2015 meeting, the TAN Notice and the update of the Tues Jan 19 lecture content
• The minutes of the Nov meeting of the board can be posted once approved.

6.5 Registration: the Winter registration is complete.
• Thurs sold out at 10:11 am
• Wed sold out at 11:03 am
• Tues still has openings Suggestion that registration be kept open for this day and an email notification be sent out about this. In addition, an announcement will be made at the remaining lectures to this effect
• In general members are finding the system works well and they are comfortable with the process

6.6 Social; No report but the shortage of volunteers for the winter 2016 Tuesday lecture was noted. Mention was made of the Xmas cakes donated by the Legion and being served. Thanks to John for his help in this regard

6.7 Third Age Network: Report attached.

6.8 Nominations Committee; no report.

8. New Business: none

9. Next Meeting: January 12,2016

9. Adjournment: Gerry Keating declared the meeting adjourned at 1:30.

Approved on_________________________

President____________________________ Secretary______________________

Committee Reports to the December 8 Board Meeting
Curriculum
The Curriculum Committee met on Thursday, Dec. 3.

Winter 2016 courses

Daft Craft
The Jan. 19 lecture has been replaced with “Crafting Wellness: Living Your Best Life” by Milijana Mladjan.The speaker for Feb. 9, John Potvin, is no longer available and the course coordinator will find a replacement. There was a discussion regarding expenses for Alla Myzelev, who is coming from Pennsylvania. Jo Ann reminded the committee members that the Board had passed a motion allowing the Committee to pay expenses up to $500 for a series. Any additional amount required Board approval.

Fall 2016 courses

Tuesday Defining Trends of the 21st Century David Olive
Topics include “China: rival to US as economic superpower,” “
“Alternative Energy,” and “Colonizing Space.”
Wednesday The Story Behind the Story: Books and the Silver Screen
Eliseo Zompanti (to be confirmed)
Thursday Influential Canadians Who Shaped the 20th C Dr. Daniel Laxer
Topics include Wilfred Laurier and Emily Carr.

Winter 2017 courses

Tuesday History of the Blues Dr. Rob Bowman (to be confirmed)
Prof. Bowman has asked if there is any flexibility on the
honorarium
Wednesday “Spaces of Blue”: Moments of Humanity in a Turbulent Century
Bob Douglas Individuals who, through the arts, etc., stood up to
oppression
Thursday Making a Name for Ourselves Tim Nau and David Clandfield
Topics include “Changing Names of Places” and “Names in
Fiction.”
The Curriculum Committee currently is investigating possible courses for fall 2017.

Submitted by Shirley Hartt
TAN
An email was received from a TAN committee asking if we were interested in participating in
exploring the use of using Skype to facilitate transmitting lectures. As they wanted an answer
within a few days I was unable to bring it to the board. I consulted with the president and past
president and we were all in agreement that we did not see any benefit to LU. A response was
sent to TAN.

Roger Weaver


Board Minutes Nov 2015

Posted on December 1, 2015 in Board Meetings

Learning Unlimited
Board of Directors

Minutes of Meeting
November 10, 2015

Present: John Bonsall, Alice Davis, Loretta Fines, Mariann Glynn, Audra Hudek, Gerry Keating, John MacMillan, Ann McElhinney, John Page, Glen Yaffee.
Regrets: Mariann Glynn.
Guest: Shirley Hartt

1. Call to order: President Gerry Keating called the meeting to order at 12:30 p.m.

2. Approval of minutes of last Meeting: October 20, 2015
Moved by Ann McElhinney and Glen Yaffee that the minutes be approved subject to an amendment that the motion passed under item 8.7 include reference to the board decision to review all registration and fee privileges currently in effect. Carried

3. Business arising from the minutes:
1. Loretta Fines reported that the ad hoc committee constituted under item 4, recommends that Shirley Hartt be appointed chair of the curriculum committee and a member of the LU board of directors.
Moved by Loretta Fines and seconded by John Page that Shirley Hartt be appointed chair of the curriculum committee and a member of the LU board of directors. Carried
2. John Bonsall reported that his wife Pat Bonsall and Mariann Glyn would prepare a draft recommendation for a recognition program for the board’s consideration next year.

4. Correspondence: There was no correspondence.

5: B.O.D. Meeting Schedule for the 2015-2016 year
October 20, November 10, December 8, January 12, February 9, March 8
A.G.M. March 22, 2016

6. Treasurer’s Report: See attached Treasurer’s Report.
John Page tabled a statement of revenue, expenses and change in net assets for the 10 months ending October 31, 2015. He noted the return to profitability due to a revenue increase and a reduction in the registration and printing expenses.
Moved by John page and seconded by Loretta Fines that the Treasurer’s report be accepted. Carried

7. Committee Reports:

6.1 Audio Visual; Report attached. A discussion ensued about the need to replace the AV computer in the near future. A motion to approve the replacement subject to an upset limit of $1500 was deferred pending a report back from the AV committee detailing the computer options available and their recommendation for a replacement.

6.2 Curriculum: Report Attached. The committee expects to have the course summaries for the fall 2016 lectures available by the AGM.

6.3 Fellowship: It was noted that this committee no longer functions and that the sending of flowers and cards in the case of illness was limited to volunteers and board members and that it was up to all board members themselves to ensure that this occurred.

6.4 Publicity: No report but it was noted that the approved board minutes would be posted on the LU website beginning in the near future.

6.5 Registration: No report other than to note the start of the winter 2016 registration on Friday November 13 and 20.

6.6 Social; No report but the shortage of volunteers for the winter 2016 Tuesday lecture was noted. This prompted a discussion on how more volunteers could be recruited and the suggestion that the coffee and tea service should be discontinued if no volunteers could be found to send a message to the membership. It was also noted that the registration committee will be sending a welcome email to all new members after the upcoming registration and that in the future this might be extended to seek volunteers for the social and other committees.

6.7 Third Age Network: Report attached.

6.8 Nominations Committee; See above item 3.
Moved by Roger Weaver and seconded by Audra Hudek that the committee reports be accepted. Carried

8. New Business:
Gerry Keating reported that the parking situation at Fairfield was becoming a problem with the increase in activities at the centre. It was agreed that to start with an email would be sent from the President to all Wednesday registrants urging them to carpool where possible on Wednesday November 18 and December 9 when bus trips would be using the Fairfield parking.

9. Next Meeting: December 8, 2015

9. Adjournment: Gerry Keating declared the meeting adjourned at 13:30.

Approved on_________________________

President____________________________ Secretary______________________
Treasurers Report

Committee Reports to the November 10 Board Meeting

Audio Visual Report

Jennifer Denomme, who is an Etobicoke LU member, has joined our AV team as a consultant. She will be on call (by appointment or as available) to help us fix immediate computer problems that from time to time emerge, though she will not be part of the set-up team.

Our computer has become quite old, and slow. Though we are functioning with it, it takes longer than ever to set up and our problems will only grow over time. A new computer is recommended.

My thanks to all our AV volunteers. Our combined experience and reliability has helped me continue to learn the intricacies of the equipment including after I became the team leader.

Submitted by: John Macmillan

Curriculum

The Curriculum Committee met on Thursday, November 5, 2015.

New member Glenn Yaffee was welcomed to the Committee.

There were brief reports on the current courses:
A Year in the Life of the Supreme Court of Canada
Eight Great Symphonies
Great Western Architects
The consensus was that these courses were going well, with positive feedback.

Outlines for the winter 2016 courses are now available.
Tues. Daft Craft: Beyond Dried Macaroni and Orange Yarn
Two of the speakers for this course are from out of town and may require additional expense money. Dorothy DeHaas is looking into this.
Wed. The North
Thurs. Thinking About Civilizations: Ten Lessons on the History of Humanity

The priority for the meeting was the Fall 2016 courses. To date, one course was approved: Tuesdays, Eight Defining Trends of the 21st Century, by David Olive.
Committee members are investigating two other possibilities:
Influential Canadians Who Shaped the 20th Century Dr. Daniel Laxer
The Story Behind the Story: Books and the Silver Screen Eliseo Zombanti, head of the Rexdale Branch of the Toronto Public Library.

Submitted by Shirley Hartt
TAN
A response was forwarded to TAN which was requesting information regarding the cost and nature of insurance for member organizations. TAN is exploring the feasibility of getting group quotes for members at a reduced price.

I attended a meeting yesterday of TAN along with Gerry Keating and Loretta Fines. The meeting opened with a review of the history of TAN, a review of the “Big Picture” of third age learning in different parts of the world, the purpose and vision of TAN Benefits of membership and an overview of networks.

This was followed by group discussions to address the following questions;

What are the benefits of TAN for your organization?

What do you think TAN should be working on?

How can you (and your organization) contribute to TAN’s future?

Have you been able to take advantage of network organizations and if yes, how?

Member groups were asked to indicate on their websites that they are members of TAN and have links to the TAN website.

TAN is seeking members with specific skills to work on various committees. They have asked that member groups canvas their membership to find potential candidates.

There are two new member groups based in Kingston and Woodstock that have joined TAN. TAN now has 26 group members representing in excess of 10,000 individual members.

Submitted by Roger Weaver.